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Volunteer opportunities

Toronto Branch is entirely staffed by volunteers. We rely on our members to volunteer their time and effort to organize and promote Branch meetings and workshops, maintain the Branch website and social media communications, respond to queries, contribute to and produce our newsletter Toronto Tree, develop and sell Branch publications, coordinate and work on our special projects, serve on the Branch Executive Committee, and much more… Without our volunteers, we simply would not exist.

Why volunteer with Toronto Branch?

Some of the many rewards of volunteering include:

  • the ability  to use your individual skills and experience to benefit others
  • the satisfaction of being able to contribute to and expand Toronto research resources
  • a closer connection with Branch operations and the opportunity to assist in steering future Branch initiatives
  • a more in-depth understanding and appreciation of Toronto records and repositories
  • the opportunity to share ideas, breakthroughs and brick walls with fellow family historians

Current volunteer opportunities

How can you help? Toronto Branch is always in need of volunteers to help with transcription and indexing work – to find out what we’re working on at the moment and how you can contribute, visit our Projects page. In addition, we are currently seeking members who would like to take on the following tasks:

Executive Committee Members

Executive Committee members are usually elected at Annual General Meetings (AGMs), but as needed, members are appointed between AGMs as vacancies arise. Becoming an Executive Committee member is a fulfilling way in which to use your skills and interests to help sustain and improve Branch services for fellow members. The camaraderie is rewarding too!

If you would be interested in finding out about the various Executive Committee roles and discussing how you could contribute your energy and talents to the future success of the Branch, please email our Volunteer Facilitator.

Constant Contact Facilitator

Position Summary:
The Constant Contact Facilitator is responsible for overseeing and facilitating the use of Constant Contact* for Branch purposes, including event registration, and the distribution of newsletters, Chair’s messages, and other communications on behalf of the Branch.
In particular, the Constant Contact Facilitator may:

  • manage access to the Constant Contact database;
  • assist in the distribution of Branch communications through Constant Contact;
  • troubleshoot in the event of technical issues;
  • tag entries in the database as needed for the purpose of generating contact lists or reports as needed by the Branch from time to time;
  • and monitor compliance with Canada’s Anti-Spam Legislation (CASL) restrictions.

Time Commitment: Variable but on average, several hours per month online.

Qualifications: Experienced computer user. Constant Contact orientation and training will be provided.

* The Branch currently uses Constant Contact for email and event marketing to Branch members and others. This service is used for distribution of Toronto Tree, notice of the Branch Annual General Meeting and other events, marketing and registration for attendance at various courses and workshops, evaluations and surveys, and regular messages to members

Audio-Visual (AV) Support Team Members

The overall goal of this team is to provide audio-visual support for presenters at the Branch’s meetings, special lectures, workshops and courses. The majority of presenters use PowerPoint presentations. The Branch is also now live-streaming its monthly meetings.

Equipment involved includes projectors, computers, screens, and wireless microphones.

Members are free to choose roles that best suit their skills, interests and time constraints. The goal is to have a number of team members so that work assignments are shared.

Examples of roles available include:

  • Maintenance of an updated inventory of AV equipment.
  • Arrangements for equipment storage, repair and maintenance.
  • Equipment set-up and take-down at events.
  • Trouble-shooting during presentations.
  • Manning a camera for live-streaming.
  • Manning a wireless microphone during interactive sessions.
  • Controlling the sound system for live streaming.
  • Controlling the computer system for live streaming.

Training will be provided!

Education Committee Members

Are you passionate about promoting excellence in family history research? Are you keen to join a dynamic group of fellow family historians? Consider joining the Education Committee and help ensure that it accomplishes its goals for 2016 and beyond. These include:

  • providing a variety of learning opportunities;
  • providing a first-rate experience for registrants in our various educational events;
  • monitoring changing needs and topics of interest to Toronto Branch members;
  • identifying qualified speakers and instructors; and
  • documenting information about relevant learning opportunities provided by third parties and sharing such information with members.

We are currently seeking volunteers with:

  • organizational/technological skills – e.g. to assist in managing our registration and marketing processes, website pages ad other social media tools;
  • leadership skills – e.g. to organize and co-ordinate educational events;
  • analytical skills – e.g. to design and analyse client needs and satisfaction surveys; and
  • creative skills – e.g. to identify cutting-edge trends in education for family historians.

For further information, please e-mail the Education Committee Chair Jane Briant. 

If you think you might be able to take on one of the positions listed above that does not have specific contact information, or if you are interested in volunteering for Toronto Branch but in another capacity, please email our Volunteer Facilitator. We’ll do our best to match you to a job that suits your skills, interests, location and schedule!